THE GREAT YORKSHIRE VEGAN FESTIVAL, Saturday 16th AND Sunday 17th June 2018, 10.30am – 5.00pm, Leeds Town Hall, Leeds

 

IMPORTANT INFORMATION – by completing the booking form you are agreeing to the following information:

Stalls will not be confirmed or booked until full payment has been made and public liability (up to £5 million) / food hygiene certificates have been received (when you book in we will send you details on how to send payment and provide the documents). No refunds can be given.

 

When you make payment please help us out by letting us know the date you pay and please use GYVF and your stall name as the payment reference otherwise we will not be able to identify your payment.

 

All items being displayed including any flyers, magazines etc must be 100% vegan, containing no animal ingredients which includes wool and honey and they and no part of them must have been tested on animals. Advertisement of any non vegan items is not permitted.

 

No cooking is allowed in the venue – all caterers will be outdoors and will need to bring a 3m x 3m gazebo plus gas or generator as there will be no power available. Floor covering must also be brought if there is any chance of oil / liquid spillage as stains to the cobbles will be billed for

 

No table cloths or extension leads are provided

 

EVERY piece of electrical equipment used including extension leads must be PAT tested and proof of this broth with you on the day of the event.

 

All rubbish must be bagged up and taken away at the end of the festival

 

There is no onsite parking available – vehicles must be unloaded and them immediately moved before stall set up is started

 

All food stall must have allergen information signs clearly displayed at all times

 

Stall costs:

Caterers – £240 (including VAT) per day (3m x 3m gazebo space including 1 6ft table and chairs if required)

Business – £120 (including VAT) per day (2m x 2m space including 1 6ft table and chairs if required)

Charity – £80 (including VAT) per day (2m x 2m space including 1 6ft table and chairs if required)

 

Electric costs:

1 x 13 amp – £60 (for both days)

2 x 13 amp – £80 (for both days)

 

Sponsorship costs:

£120 charity / £180 business / £300 caterers to include one free stall, logo on flyers and posters, 5 posts on Facebook, invite to advertise any special offers on facebook, company / product / charity photographs on facebook, logo on event schedule handed out to all visitors

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Donate to Goody Bags

We encourage stall holders to send samples of their products, discounts or special offers that we will go inside our 100 goody bags. Please send samples, discounts or offers to Victoria (email info@yorkshireveganfestival.com for postal address) or arrange in advance to bring on the morning of the festival.

FAQ’s

Access into the venue is from 7:00 am onwards. The organisers only gain access at 7:00 am ourselves so please bear this in mind as we need time to get the stall names and signage out.
There is no on site parking but there is a car park 2 minutes walk away: www.ncp.co.uk/parking-solutions/venues/leeds-arena

The arena has an unloading area that leads directly onto the exhibition hall. Cars must not be left unattended at any time and must be unloaded and moved before stall set up begins.

 

All rubbish must be fully bagged up before you leave and taken with you or a charge of £250 will be passed on
Please note that the tables will not have table cloths on them so please bring your own if you would like to use them. There will be no chairs provided. Please do not ask us for extra tables when you arrive as we have only hired the number that has been booked and we will have allocated all table space out.
Kitchen access may be available but only upon advance request. Please leave the kitchen clean and tidy after use or a charge of £250 will be passed on
If you have booked electricity please stick to the exact usage that you have booked or you will blow the power circuit in the room for other stalls
Gas is not allowed inside the venue in any areas

Deep fat fryers are not allowed inside the venue in any areas

No naked flames allowed inside the venue in any areas

The organisers will not have email access from 2 days prior to the festival until after the festival so if you have any queries after this time please phone Victoria on 07590621062. Please contact as soon as possible if you have any queries as the organisers will be extremely busy in the run up to the festival and cannot guarantee to answer late queries.
Internet will not be available unless requested in advance
No – please bring your own laptops
HDMI / VGA – Please bring your own laptop
Yes but only on request